1. Eligibility 

• Students must be enrolled in the final clerkship phase of a Doctor of Medicine program at an CACMS accredited Canadian Medical School.
• Prior to enrolment in an elective, a student may be required to have completed his/her core clinical clerkship rotation in the discipline for which they have applied.
• The elective experience cannot be used to complete a core rotation.
• Students must submit all the required documentation before an elective can be finalized.
• The maximum duration of elective time that may be carried out at Queen’s University is 12 weeks.
• Students must have up-to-date Basic Cardiac Life Support (BCLS).
• Students who are granted an elective will be able to participate in supervised patient care activities.
• Adequate health coverage for the duration of the elective is the responsibility of the student.

2. Application Instructions 

• Electives are centrally coordinated and scheduled through the MD Program office only. Students are not permitted to make prior arrangements with any department or physician at any of the hospitals or clinics
• Preceptors who arrange a learning experience independently of the MD Program office will be fully responsible for all actions of the student and the experience will not be recognized as an elective.
• Application windows will range from 12 – 22 weeks prior to an elective. Please refer to our Elective Application Period tab for specific dates. Outstanding documentation must be provided no later than 6 weeks prior to an elective.
• Students wanting to switch their elective choice after an application has been completed and approved must cancel the elective and re-apply.
• Cancellations received less than 6 weeks prior to the start date are deemed unprofessional and the home school will be notified.
• Capacity is unknown until all applications have been processed for the time period requested.
• Processing times will average between 1 – 8 weeks.
• Once your elective is confirmed, you will receive a confirmation letter by email.
• Contact medelect@queensu.ca if you have not received any information by 8 weeks before your elective start date.

3. Document Requirements 

DOCUMENT REQUIREMENTS WITH APPLICATION SUBMISSION

• A recent and clear photo on profile (JPEG, PDF)
• Anticipated graduation date
• List of completed core rotations and electives
  • Attestation of Core rotations and Electives
• CV/Letter of Intent – to be emailed to medelect@queensu.ca
  • Emergency Medicine
  • Diagnostic Radiology
  • Public Health & Preventative Medicine
  • Critical Care Medicine

AFTER ELECTIVE OFFER

• Criminal Record Check and Vulnerable Sector Screening (JPEG, PDF)
• Immunization Records & Serology Results (PDF)
• HepC and HIV (PDF)
  • Results must be within 12 months of application
• Proof of health insurance
• Proof of CPR-HCP or BLS
• N95 Mask Fitting (JPEG, PDF)

1. Eligibility 

• The availability of electives for students from non-North American schools depends upon the scheduling requirements for Queen’s students and the hospital departments’ capacity for undergraduate and postgraduate trainees, visiting physicians, visiting elective students from North American medical schools, and patient volume in the clinical learning environment. he following policy has been developed to facilitate the scheduling of students from non-North American schools.

• Students must be from an IMED-accredited international medical school.

• The maximum duration of electives that may be carried out at Queen’s University is 4 weeks.

• Prior to enrolment in an elective, a student will normally be required to have completed his/her core clinical clerkship rotation in the discipline for which they have applied.

• Students, who are accepted for an elective, will be able to participate in supervised patient care activities.

2. Application Instructions 

• Electives are centrally coordinated and scheduled through the MD Program office only. Students are not permitted to make prior arrangements with any department or physician at any of the hospitals or clinics.
• Preceptors who arrange a learning experience independently of the MD Program Office will be fully responsible for all actions of the student and the experience will not be recognized as an elective.
• Electives will be open for International Students for electives between January until August. A completed application and supporting documents must be submitted within the active application period for which they are applying. Outstanding documentation is due no later than 6 weeks prior to the approved elective.
• Students wanting to switch their elective choice after an application has been completed and approved must cancel the elective and re-apply.
• Cancellations received less than 6 weeks prior to the start date are deemed unprofessional and the home school will be notified.
• Processing times are 1 – 8 weeks
• Once your elective is confirmed, you will receive a confirmation letter by email.
• Contact medelect@queensu.ca if you have not received any information by 8 weeks before your elective start date.

3. Document Requirements 

WITH APPLICATION SUBMISSION

• A recent and clear photo of yourself on profile (JPEG, PDF)
• List of completed core rotations and electives
  • Attestation of Core rotations and Electives
• Date of Graduation
• AFMC Immunization and Testing Form (PDF)
• CV (JPEG, PDF, DOC)
• Letter of Intent – where indicated in Agency details (elective description)
• Reference Letter/Letter of Attestation (JPEG, PDF)
  • We require one reference from a clinical supervisor under whom the applicant has worked for a period of at least 8 weeks OR two Letters of Reference from clinical supervisors under whom the applicant has worked for periods of at least 4 weeks each. The letter must be uploaded with your application
• Copy of Passport
• Proof of Language Competency (JPEG, PDF)
  • Students who are enrolled in medical school where instruction is in English, are not required to provide proof of language proficiency. Your home school must confirm this information. If instruction is not in English, the following outlines the requirements for Queen’s University.

 After elective offer

• Proof of Health Insurance (JPEG, PDF)
  • Please provide documentation that you are covered for health insurance in the event of a medical emergency
• HepC and HIV (PDF)
  • Please complete Section J of the AMFC Immunization and testing form
• Proof of CPR-HCP or BLS
• N95 Mask Fitting (JPEG, PDF)
  • If testing is unavailable in your area, you may complete the testing upon arrival for an additional fee.
• Criminal Record Disclosure and Consent (PDF)

CLOSER TO ELECTIVE START DATE

• Visa Confirmation (PNG, JPEG, PDF, DOC)
  • Must be provided by no later than 6 weeks prior to your elective, or you are required to cancel

APPLICATION INSTRUCTIONS 

• Home electives are centrally coordinated and scheduled through the MD Program office only. Students are not permitted to make prior arrangements with any department or physician at any of the hospitals or clinics
• One application for each two week period. You may indicate alternate dates in the comments (must be within the same elective period)
• You do not need to apply for the same elective more than once within the same elective period – alternate dates should be entered in the comments.
• Allocation of electives dependent on the number of applicants vs capacity.
• Processing times will average between 1 – 4 weeks. If you do not have a response in four weeks, please contact medelect@queensu.ca
• Students wanting to switch their elective or change the dates of a confirmed elective must contact medelect@queensu.ca.
• Once your elective is confirmed, you are to enter your learning plan for approval – within one week of confirmation and due no later than six weeks prior to the start date.
• Contact medelect@queensu.ca if you have not received any information from your elective contact by one week before your elective start date.
• Written notice of cancellation is required by email to medelect@queensu.ca before withdrawing your application. Please withdraw your application immediately upon notice of cancellation to free up capacity for another applicant.
• Cancellations or changes received less than 6 weeks prior to the start date are deemed unprofessional unless there are extenuating circumstances.

MEDS 2025 Home Application Periods:

Processing of home applications starts on the first Wednesday of the application period by lottery selection, after which time electives are first come first serve

DOCUMENT REQUIREMENTS 

 No document requirements for home electives

Additional requirements outlined in the capacity table sent by email.